The school management system built for Kenyan schools
CBC assessments, fee collection with M-Pesa, exam results, attendance and parent communication — all in one system designed for Kenyan schools.
01 · Why WIK Scholar
Everything your school needs, in one place
Records scattered across admission books, spreadsheets and notebooks drift apart. WIK Scholar keeps one learner record that every module reads — so a correction made once is correct everywhere.
One learner record
Biodata, guardians, fees, marks and attendance — kept together from admission to leaving.
Money that reconciles
M-Pesa payments post to the ledger automatically; every receipt is sequential and audited.
Parents kept in the loop
Balances, results, homework and pickup — guardians see it from their phone, not the school gate.
02 · Modules
One platform, every part of the school
26 modules across five areas — here are the highlights.
CBC assessments & rubrics
Rubric entry for every learning area, with strands and the eight-level KJSEA scale.
ExploreExams & report cards
Locked exams with stream/grade positions, and branded PDF report cards sent to guardians.
ExploreFees & M-Pesa
Invoicing with STK Push, Paybill reconciliation and sequential receipts.
ExploreeTIMS fiscalisation
KRA e-invoicing with fiscal QR receipts and credit notes when an invoice reverses.
ExploreSchool operations
Library, transport, health, discipline and staff attendance in one office console.
ExploreChild safety
Pickup codes, dismissal notices, pocket money and boarding roll calls.
ExplorePayroll
Statutory rates as editable data — payslips, bank files and M-Pesa salary disbursement.
ExploreParent portal
Balances, results, homework and payments — one login for every child.
Explore03 · Who it's for
Built for the whole school team
Every role sees what concerns them — nothing more, nothing less.
School administrators
- One console for every office workflow
- Real-time collection and arrears reports
- Audit trail on every sensitive action
Teachers
- Fast mobile mark entry with auto-save
- Assignments and homework tracking
- Only their streams, never the whole school
Bursars
- M-Pesa reconciled to the ledger automatically
- Sequential receipts and daily cash-up
- eTIMS fiscalisation without leaving the fee page
Parents
- Fee balance, results and report cards on their phone
- Pay school fees via M-Pesa in seconds
- Pickup codes, homework and school diary
Parent portal
For parents and guardians — balances, results, payments and more.
Sign in to parent portal04 · Getting started
Up and running in days, not months
Share your school details
Tell us about your school — size, streams, and boarding needs.
We configure your school
Fee structures, classes, learning areas and staff accounts are set up for you.
Staff training
A walkthrough for administrators, teachers and the bursar — usually one session.
Go live with support
Start with attendance and fees, add the rest at your own pace. We stay reachable.
Kenya DPA 2019 aligned
Consent, export & anonymisation built in
KEMIS-ready
UPI discipline & learner-register export
eTIMS (KRA)
Fiscalised invoices with QR receipts
Native M-Pesa
STK Push, C2B & B2C per school
Frequently asked questions
What is WIK Scholar?
WIK Scholar is a school management system built for Kenyan primary, junior and senior schools. It covers CBC assessments and report cards, fees and M-Pesa collection, payroll, school operations, child safety and a parent portal in one system.
Does WIK Scholar support the CBC curriculum?
Yes. It supports the full CBC ladder from Grade 1 to Senior School (Grades 10–12), with strands per learning area, the four-level EE/ME/AE/BE rubric or the eight-level KJSEA scale, SBA blended with exams, core competencies and values, and Senior School pathways.
Can parents pay school fees through M-Pesa?
Yes. Parents pay to the school’s own Paybill or through an STK Push prompt from the parent portal. Payments are matched to the learner automatically and a sequential receipt is issued; anything that cannot be matched goes to a queue for the bursar.
Is there a free trial?
Yes. You can create your school and use every module free for 14 days, with no card required. Larger schools can also book a guided walkthrough.
Do parents and teachers need to install an app?
No. WIK Scholar runs in any modern browser on a phone, tablet or computer, and can be added to the home screen like an app.
Is our school’s data safe?
Every school’s data is kept separate, every role sees only what it needs, sensitive actions are recorded in an audit trail, integration keys are encrypted at rest, and the platform includes Data Protection Act, 2019 tooling such as consent capture, data export and leaver anonymisation.
Talk to us
Big school? Get a guided walkthrough
Prefer a guided tour before you start your free trial? Tell us a little about your school and we'll walk you through the parts that matter — fees and M-Pesa, CBC report cards, the parent portal — with real Kenyan workflows, not a generic slideshow.
- A walkthrough focused on your school’s priorities
- Questions answered by the people who built it
- No obligation — and no spam, ever