Capture the right data at admission
Admission, edit and bulk CSV import forms all capture the KEMIS fields: UPI, KNEC assessment number, birth certificate entry number, nationality, county, sub-county and ward, other names, disability type and the guardian’s national ID. Each is validated as it is entered, so bad data does not get in to begin with.
See every gap before the deadline
The KEMIS readiness report gives per-grade gender totals and lists the learners missing a UPI, birth certificate, assessment number, county data, guardian ID or disability type. Export the gaps as CSV, fix them in bulk, and watch the report go green. It also flags an incomplete institution profile — registration number, UIC, KNEC code and GPS location.
Export the learner register
The learner register export follows the School Data Verification template column order, with your office’s extra columns after the submission columns. Download it as CSV or Excel for the whole school, or one file per grade for the portal upload.
Data Protection Act, 2019 tooling
- Photo and media consent captured per guardian, and photos shown only with consent.
- A per-learner data export for subject-access requests.
- Leaver anonymisation that removes identity while keeping financial records intact.
- SMS opt-outs respected for broadcasts and reminders.