Every school management module, in one system

26 modules across five areas. Each one reads the same learner and staff records — no re-typing, no second copies, no drift.

Academics5 Fees & Finance5 School Operations6 Child Safety4 People, Payroll & Platform6

01Academics

5 modules

CBC assessments & rubrics

Rubric mark entry for every learning area, with strands and per-strand rubrics. Four-level (EE/ME/AE/BE) and eight-level (KJSEA) scales selectable per school, SBA scores captured 0–100 and blended with the term exam into a weighted composite level.

Exams & ranking

Numeric exam marks with auto-save and absent handling, admin-configured grading scales, and one-click locking that computes dense stream and grade positions in a single transaction.

Report cards

School-branded PDF report cards with strand detail, competencies and values, teacher comments and a composite Overall. Bulk generation as durable background jobs with email + SMS notification to guardians.

Timetable

Per-stream weekly grid editor with auto-save. Teacher double-booking is rejected at write time — the conflicting class is named — and one-click auto-generation fills the term from your learning areas and assignments.

Assignments & homework

Class and subject teachers post homework with due dates; the marking grid records done/late/excused with feedback. Guardians see an outstanding/marked split in their portal.

02Fees & Finance

5 modules

Fee structures & invoicing

Fee lines per grade per year, billed per term or annually. Invoice discounts (waivers, sibling, staff) applied at ledger level with a mandatory audited reason.

M-Pesa Daraja — native

STK Push from the bursar screen and the parent portal, Paybill collection with an unmatched-queue reconciler, and B2C payouts for refunds and salaries. Per-school credentials, sandbox-verified.

Receipts & reconciliation

Sequential persisted receipt numbers with duplicate reprint marking, a daily cash-up grouped by settlement, and card payments via Paystack — every posting idempotent and lock-guarded.

eTIMS fiscalisation (KRA)

Invoices queue automatically for KRA e-invoicing with a durable retry worker, the fiscal QR prints on receipts and statements, and a fiscalised invoice can be reversed with a credit note.

Fee statements & reports

Per-learner statements with carried-forward balances, collection and arrears reports, bursary cheque tracking, and CSV exports for everything.

03School Operations

6 modules

Library

Catalogue with copy counts, issue/return with availability enforcement, class-set bulk issue, daily overdue SMS sweeps and lost/damaged charges posted to the fee ledger.

Transport

Routes with vehicle, driver and monthly charge; seat-capacity warnings and one active route per learner, enforced.

Health & clinic

A clinic daybook for complaints, treatment and outcomes — recovered, observed, referred home or to hospital — with temperature and notes.

Discipline & merits

Incident and commendation logs with validated categories. Minor incidents stay portal-visible; severe incidents immediately SMS the guardians.

Staff attendance & leave

A daily staff register with month-to-date rates, and seven leave types where the person who recorded a request can never be the one who approves it.

Student records & admissions

Complete learner profiles with guardians, biodata and UPI discipline, bulk CSV import with per-row validation, transfers, withdrawals and end-of-year promotion.

04Child Safety

4 modules

Secure pickup codes

Guardians request a one-time 6-digit code from the parent portal — SMSed to them, stored only as a hash, single-use, expiring at 18:00 the same day — verified at the gate with the learner's card on screen.

Dismissal & visitors

Per-learner release taps and a school-wide "School dismissed" broadcast, each SMSing guardians the release time — plus a visitor log with check-in/out and CSV export.

Pocket-money custody book

Office deposits (cash or M-Pesa) and tuck-shop spends on a never-negative ledger with a stamped running balance. Guardians see the statement in their portal and get a low-balance SMS at a threshold the school sets.

Boarding: beds, roll calls & exeats

Numbered beds with one learner per bed, morning/evening roll calls whose unexplained absences alert guardians, and exeat passes from guardian request to gate exit/return — with a daily 17:00 overdue sweep.

05People, Payroll & Platform

6 modules

Payroll — zero hardcoded rates

PAYE, SHIF, NSSF and Housing Levy as effective-dated, editable rate sets — a KRA gazette notice is data entry, never a deploy. Payslip PDFs, bank files, NSSF contributions, salary advances and M-Pesa B2C salary disbursement.

Roles & permissions

Nine roles — from Super Admin down to single-purpose Gate and Tuck Shop accounts — enforced by a permission matrix on every server action, with full audit logging.

Parent portal

Fee statements and M-Pesa payments, results and report cards, homework, the school diary with acknowledgements, pickup codes and pocket money — one OTP login for all their children.

SMS, WhatsApp & email

Branded sender IDs with per-message cost tracking, merge-field templates, a WhatsApp Business channel, and every notification on durable background jobs with retries.

Multi-school platform

Any number of schools on one platform, each fully tenant-scoped, with a Super-Admin console, per-school branding and safe impersonation for support.

KEMIS & DPA tooling

Ministry-readiness reporting, the learner-register export, consent capture with enforcement, per-learner data export and leaver anonymisation — aligned to the Data Protection Act, 2019.

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